Global Private Equity Firm - Frankfurt

Hours: 20-25 hours per week 

This is a unique opportunity to join a boutique Private Equity Firm to work alongside an exceptional Senior Executive Assistant / Office Manager to strengthen the business support function.  You will share the responsibility of supporting the busy investment team with tasks such as meeting & calendar organisation, travel management, etc. and ensure the modern professional office in the heart of Frankfurt is running smoothly and well stocked. 

You will join a very welcoming, collegiate and collaborative team who work closely together as well as with their European counterparts, and so fluent German and advanced English are essential. 

Flexibility to be able to cover the Senior Executive Assistant / Office Manager when she's on annual leave would be ideal in this role, working 40 hours per week during these occasional times.  

Role Summary

The investment professionals are busy and travel extensively, and require the support of an Assistant who can support them proactively, manage international calendars and travel, organise meetings and internal events, process expenses,  and provide administrative support. You must be able to stay calm under pressure and unflappable with last minute changes. You will also manage stakeholder relationships and communication.

Skills & Experience:

• Proven track record in a similar role, preferably within private equity / investment banking / financial services industry, or professional services.

• Alternatively you could have experience in a 5* hospitality environment and seek a move to an office based Assistant role. 

• Proficiency in Microsoft Outlook & Word.
• Excellent organisational and multitasking abilities.

• Strong written and verbal communication skills in both German (fluent) and English (advanced).

• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• You must have the right to work in the EU.

What's on offer:

• Attractive salary & bonus potential, based on experience.

• Job ticket

• Wellness benefits 

• 30 days' annual leave (pro rata)

If you are an Executive Assistant (m/w/d) working for an international investment firm or professional services / consultancy firm, and wish to join a fast-paced, high-impact team supporting busy investment professionals with complex organisational tasks, this could be for you!

You must LOVE managing busy calendars and organising & protecting the time of this busy team, making proactive decisions and forward planning. The diaries are back-to-back, with changing priorities and they need a first-class Executive Assistant to keep their deal flow and projects on track. You will be relied upon heavily to ensure seamless support, and often finding solutions to seemingly impossible logistical needs, so this needs to be something you thrive in!

The deals that this team are managing involve some of the most cutting edge industry developments, and you will have communication with external stakeholders across the portfolio companies, investment banks, advisory firms, lawyers and many internal teams.

You must have a proactive and highly professional style and thrive in a very fast-paced, dynamic environment. This is one of the best EA teams you could join, highly valued for their contribution to the exceptional success of the business. 🌟

Main Duties

As an Executive Assistant, you'll be entrusted with high-level responsibility. The role supports a Senior Investment Director, a VP and an Associate.

• High level calendar management & inbox management
• Coordinating complex international and domestic travel itineraries across time zones
• Preparing accurate expense reports
• Creation of reports and presentations, when needed
• Gatekeeping and directing calls
• Managing priorities in line with deal flow and business needs
• Managing communication across global departments
• Special projects & support with event planning
• Partnering across business support teams globally to ensure cohesion and efficient processes
• Providing seamless coverage and backup support to fellow EAs

What We’re Looking For:

• Proven history of supporting busy teams in investment firms, investment banking or global consultancies
• Impeccable priority management & decision-making skills
• Exceptional written and verbal communication in German (fluent) & English (advanced)
• Proficient with Microsoft applications
• A commitment to outstanding customer service for internal and external stakeholders
• A collaborative mindset and a passion for continuous improvement
• Team player and helpful to colleagues at all levels

What's on Offer?

🌟40-hour contract, based in stunning modern offices Monday-Friday (with some flexibility to work from home when needed)

🌟Competitive salary & exceptional performance-related bonus

🌟Lunch & Wellness contributions

🌟Employer Pension contribution

🌟Team & Company events

🌟Learning & Development support

✨Boutique Investment Bank, Frankfurt

✨ 20 / 25 hours per week

Are you ready to take the next step in your finance career and make a real impact in a dynamic company? My client, a boutique Investment Bank with a global presence, is looking for a motivated and detail-driven finance professional to strengthen their team and help shape the future of their finance department.

Your Responsibilities

In this role, you will play a key part in the finance function, taking ownership and driving excellence across a wide range of activities:

• Take charge of operational accounting, ensuring accuracy and efficiency in all processes
• Manage day-to-day financial accounting using DATEV, including accounts payable, receivable, and general ledger entries
• Oversee expense management (e.g. travel costs and reimbursements), ensuring compliance with internal policies and approval workflows
• Prepare insightful financial reports and analyses to support business decisions
• Deliver regular and ad hoc reports for management, providing clear financial visibility
• Support the preparation of annual financial statements (HGB) in close collaboration with external tax advisors
• Act as a key liaison with tax advisors, auditors, financial service providers, and banks
• Continuously improve and streamline accounting, finance, and tax processes
• Ensure full compliance with legal and regulatory requirements in cooperation with Legal
• Serve as a trusted point of contact for external finance stakeholders

What You Bring

You are a proactive, solutions-oriented professional who thrives in a fast-paced environment and possesses the following attributes:

• A degree in a relevant field, comparable qualification, or strong practical experience in finance/accounting
• Strong financial reporting skills
• Strong communication and negotiation skills, with confidence in managing multiple stakeholders
• A growth mindset with a genuine desire to learn and develop
• A hands-on, can-do attitude combined with strong organizational skills
• Analytical thinking, structured approach, and an entrepreneurial mindset
• Business-fluent German and good English skills
• Solid experience with DATEV and MS Office

What They Offer

We believe great people deserve a great environment:

• A varied and impactful role in a dynamic, growing company
• A supportive, collaborative team with a strong feedback culture
• Real opportunity to shape processes and contribute to company growth
• Structured onboarding and continuous mentoring for your development
• Company pension scheme
• Fitness benefits including WellPass and access to an in-house gym
• Modern office in a central location with excellent transport links
• Flexible working with 1 day of remote work per week
• 30 days’ annual leave
• Regular team and client events to celebrate success together

Join a global boutique investment firm at the heart of Frankfurt’s financial district. We’re seeking a proactive and highly organised Office & Events Coordinator to take ownership of the Frankfurt office operations administration, arrange internal & external events, and contribute to a collaborative, high-performing environment.

This is a permanent role offering a competitive salary, performance-based bonus, and a comprehensive benefits package—including one day of home office per week, Deutschland ticket, wellness perks, and regular company and team events.

This role is ideal for someone who thrives on operational excellence and stakeholder engagement. It’s not a people management position, but rather a hands-on opportunity to ensure the smooth running of a dynamic office.

🔍 What we’re looking for:

• Proven relevant experience as an Office Manager / Administrator or hybrid Executive Assistant & Office Manager now wishing to focus on office related tasks & events
• Background in financial services or professional services
• Educated to Abitur level at least, or relevant Ausbildung
• Fluent German and advanced English (both essential)
• Strong communication and relationship-building skills
• Strong Microsoft and reporting skills
• A structured, solution-oriented mindset with attention to detail

🛠 Key Responsibilities:

Office Administration

• Take overall responsibility for the smooth running of the office operations & administration
• Ensure clear communication to the wider business on all office related matters
• Support budgeting and cost analysis for office-related expenses
• Responsibility for health & safety compliance, first-aid and fire safety
• Manage supplier and vendor relationships, including contract renewals
• Handle insurance policies
• Ownership for functionality and facilities
• Act as a go-to person for internal queries and contribute to a positive team culture
• Lead office-related projects and ensure timely delivery

Events Coordination

• Organise office events and support international company-wide gatherings
• Coordinate logistics for investor events, team off-sites, and seasonal celebrations

🎁 What we offer:

• Competitive salary & performance bonus
• One day per week home office
• Travel-to-work support / Deutschland ticket / parking space
• Wellness benefits
• Regular company and team events
• A collaborative, international environment

✨Niche International Law Firm, Frankfurt

✨Hybrid working: 3 days in office, 2 days home office

✨Full time role 40 hours per week (would consider 35 hours for right candidate)

✨Office dogs welcome 🐕

We are delighted to be recruiting a new role for a truly impressive international law firm whose people are at the forefront of their values.

It really was a pleasure taking on this role, especially as it will be working in a truly inclusive culture with other impressive, lovely individuals.

They are seeking an experienced HR professional to join their team in an end-to-end HR role. This is a dynamic, international environment and you will have the chance to build scalable people processes in a high‑performance culture.

Professional level of English & German are essential.

This role is a full-time position, but there is the potential to consider people on a 35 hour basis.

The Role:

Our client is seeking a Senior HR Specialist to deliver comprehensive HR support across two European offices, with a strong emphasis on operational excellence, efficiency, and compliance with local employment regulations. In this role, you will partner closely with the Senior HR Manager for Germany and Switzerland, while also collaborating with broader EMEA HR teams—including Talent Acquisition, Total Rewards, Talent Development, and Shared Services—to drive seamless and impactful HR initiatives across the region.

Beyond operational responsibilities, you will play an active role in shaping the employee experience by contributing to HR projects and navigating employee relations matters with professionalism and care. You will also lead and support local strategic HR initiatives, bringing forward innovative ideas and a creative mindset to drive continuous improvement and add meaningful value to the organisation.

Your Responsibilities:

• Employee Experience: Partner closely with Talent Acquisition to deliver a seamless onboarding journey. Serve as the first point of contact for HR queries, providing prompt and effective support while escalating complex matters where necessary.
• HR Expertise: Maintain up-to-date knowledge of employment legislation in Germany and Switzerland to ensure full compliance. Act as a trusted advisor, offering clear guidance and insight on regulatory matters.
• HR Systems & Payroll: Ensure HR systems are consistently accurate and up to date, supporting the precise and timely processing of monthly payroll.
• Benefits Administration: Collaborate with the Total Rewards team to review, manage, and enhance employee benefits, ensuring competitive and effective offerings.
• Vendor Management: Act as the primary liaison for key HR vendors, including payroll providers, insurance partners, pension administrators, and well-being services, ensuring high-quality service delivery.
• Policy Development: Continuously refine and develop HR policies, ensuring alignment with local regulations and organisational best practices.
• Health & Safety: Champion a strong health and safety culture by partnering with company medical professionals and organising regular physical and mental well-being initiatives.
• Diversity & Well-being: Drive impactful diversity and well-being initiatives, collaborating with Talent Development and business leaders to design and deliver engaging training and programmes.

Your Profile

• Languages: Demonstrates business-level fluency in both German and English, enabling effective communication across diverse teams and stakeholders.
• Education & Experience: Holds a bachelor’s degree in Human Resources or a related discipline, complemented hands-on HR experience—ideally within an international, fast-paced environment.
• Skills: Brings strong expertise in German payroll processes and HR policies, alongside a solid understanding of local labour legislation and benefits programmes.
• Attributes: Highly organised and detail-oriented, with the ability to prioritise effectively in a dynamic setting. Possesses excellent interpersonal and communication skills, with a natural ability to build trusted relationships at all levels of the organisation.
• Confidentiality & Independence: Exercises discretion when handling sensitive information and thrives in an autonomous role, consistently delivering high-quality work under tight deadlines.
• Values: Embodies a strong sense of accountability, integrity, and transparency—key attributes for achieving success and fostering trust within the organisation.

What They Offer

Competitive Salary: A highly competitive salary package that reflects your experience, expertise, and the value you bring to the organisation.

Health & Well-being: Access a comprehensive employee assistance programme, alongside gym discounts and a Headspace membership to support your physical and mental well-being.

Lifestyle & Savings: Enjoy a range of perks including a bike lease scheme, access to discount platforms, support with public transport costs, and family-focused benefits.

Protection & Security: Benefit from a robust company pension scheme, helping you plan confidently for your future.

Time Off: Take advantage of 30 days of annual leave, plus an extra day to celebrate your birthday, in addition to public holidays.

Professional Development: Grow your career with access to an e-learning platform, mentoring programmes, and training bursaries where applicable.

Flexible Working: They support a global hybrid working model, offering flexibility within your role. In collaboration with your manager, you’ll typically spend a minimum of three days per week in your local office, with additional in-office days aligned to team and business needs.

Fluent German & Advanced English / Client-facing Excellence

Hauser Recruiting is partnering with a global investment firm that is expanding their Reception team. This is for you if you love to help others, enjoy providing a brilliant level of customer service, and you light up a room with your warmth, polish, and professionalism!

🏛️ The Role

As the newest member of the Reception team, you’ll join two other colleagues to be responsible for the first impression of the firm, welcoming clients and guests with charm and efficiency. You'll handle the incoming email correspondence for the firm, and apply the same precision and style to your written communication. Beyond front-of-house duties, you’ll support Executive Assistants and the Office Manager by coordinating meeting logistics, managing office projects & supplies, and keeping conference rooms running seamlessly for small internal meetings and larger client events.

🌟 What You'll Bring

• Fluent in German and comfortable with advanced-level English
• Experienced in a similar office-based role (international firm), or 5* hospitality background
• Exceptionally well-presented, warm & professional style
• Energised by client interaction and team collaboration
• Skilled in handling meeting prep, catering, and AV equipment
• Confident in ordering supplies and maintaining a polished office environment
• Naturally positive and solution-oriented
• Calm under pressure
• Able to work between the hours of 8am-5pm or 9am-6pm on rotation

🏢 The Firm

Located in the heart of Frankfurt’s Bankenviertel, this global investment firm offers a modern and spacious working environment. With a reputation for outstanding benefits and a people-first culture, it’s a workplace where you'll help to set the positive office vibe and high standards.

💼 What’s Offered

• Competitive salary and bonus
• Wellness and travel benefits 
• Exceptional workplace culture
• Opportunities to grow and thrive in a truly international team

If you love creating exceptional first impressions and want to be part of a friendly, high-performing team — we’d love to hear from you. Interviews are ongoing!

📍 Frankfurt am Main – Bankenviertel

💶 100-110,000 EUR, plus guaranteed bonus

🏢 World-class Family Office

🗣️ Fluent German & strong English required

Hauser Recruiting is proud to be partnering with a prestigious family office based in Frankfurt's Bankenviertel. They are a highly successful German company that has evolved from a regional SME into a global enterprise.

This is an exciting opportunity to join the firm in a newly created, key position as Investment & Accounting Manager / Controller. You will act as the primary point of contact for all reporting-related matters, with responsibility for the management and oversight of complex investment and asset structures spanning multiple entities and jurisdictions.

A key requirement for this role is the ability to operate confidently at the most senior levels, while also remaining actively involved and responsible for the day‑to‑day activities.

Your Responsibilities

Accounting & Reporting

• Responsibility for the day‑to‑day accounting in accordance with HGB, including fixed asset accounting
• Review, reconciliation, and posting of all business transactions
• Preparation of monthly, quarterly, and annual financial statements at both single‑entity and consolidated levels, in collaboration with tax advisors
• Preparation and reconciliation of provisions, accruals, and deferrals
• Reconciliation of balance sheet accounts and intercompany balances
• Preparation of VAT returns, statistical filings, and internal management reporting
• Delivery of ad‑hoc financial analyses and budget‑versus‑actual reporting
• Support in the preparation of annual tax returns, working closely with tax advisors and auditors
• Act as the primary interface with auditors, tax advisors, and external service providers

Investment Controlling & Reporting

• Monitor and analyse investment performance, including cash flows, returns, and valuations
• Track capital calls, distributions, and the ongoing performance of portfolio companies and funds
• Maintain and reconcile investment and asset overviews, including private equity and real estate portfolios

Liquidity Management & Treasury

• Support the preparation of liquidity planning and cash flow forecasts across the group
• Manage payment processes and maintain effective relationships with banking partners
• Ensure the efficient and compliant use of funds in line with internal policies
• Support the implementation and ongoing development of centralised cash management structures across the group

Compliance & Internal Controls

• Ensuring compliance with regulatory requirements and internal policies
• Supporting the development and monitoring of an effective internal control system (ICS)
• Assisting with corporate and structural matters

Budgeting & Strategic Support

• Supporting budgeting, forecasting, and variance analysis
• Assisting management with financial and strategic decision-making
• Conducting ad-hoc analyses to support decision-making

Your Background

• Degree in Business Administration, Finance, Accounting, or a comparable qualification
• Several years of relevant professional experience (minimum 3–5+ years) ideally in a family office, investment company, private equity environment, or auditing. Other areas of financial/professional services would be considered if experience is relevant.
• Strong knowledge of accounting under HGB
• Experience working with complex corporate and investment structures
• Advanced Excel skills and experience with common accounting and reporting tools (e.g. DATEV)
• Structured, independent, and solution‑oriented approach to work

Personal Skills

• High level of discretion, integrity, and trustworthiness
• Strong analytical skills with a high degree of numerical proficiency
• Hands‑on mindset combined with an entrepreneurial approach
• Strong communication skills and a confident, professional presence
• Ability to operate effectively in a dynamic, lean, and fast‑paced environment
• Fluent German (written and spoken) and good English skills; French is an advantage

What Is On Offer

• Challenging and diverse role in an exclusive environment
• Direct collaboration with decision-makers
• Flat hierarchies and short decision-making processes
• Attractive compensation package including bonus
• 30 days of annual leave
• Office located in the heart of Frankfurt am Main