Global Private Equity Firm - Frankfurt

Hours: 20-25 hours per week 

This is a unique opportunity to join a boutique Private Equity Firm to work alongside an exceptional Senior Executive Assistant / Office Manager to strengthen the business support function.  You will share the responsibility of supporting the busy investment team with tasks such as meeting & calendar organisation, travel management, etc. and ensure the modern professional office in the heart of Frankfurt is running smoothly and well stocked. 

You will join a very welcoming, collegiate and collaborative team who work closely together as well as with their European counterparts, and so fluent German and advanced English are essential. 

Flexibility to be able to cover the Senior Executive Assistant / Office Manager when she's on annual leave would be ideal in this role, working 40 hours per week during these occasional times.  

Role Summary

The investment professionals are busy and travel extensively, and require the support of an Assistant who can support them proactively, manage international calendars and travel, organise meetings and internal events, process expenses,  and provide administrative support. You must be able to stay calm under pressure and unflappable with last minute changes. You will also manage stakeholder relationships and communication.

Skills & Experience:

• Proven track record in a similar role, preferably within private equity / investment banking / financial services industry, or professional services.

• Alternatively you could have experience in a 5* hospitality environment and seek a move to an office based Assistant role. 

• Proficiency in Microsoft Outlook & Word.
• Excellent organisational and multitasking abilities.

• Strong written and verbal communication skills in both German (fluent) and English (advanced).

• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.
• You must have the right to work in the EU.

What's on offer:

• Attractive salary & bonus potential, based on experience.

• Job ticket

• Wellness benefits 

• 30 days' annual leave (pro rata)

If you are an Executive Assistant (m/w/d) working for an international investment firm or professional services / consultancy firm, and wish to join a fast-paced, high-impact team supporting busy investment professionals with complex organisational tasks, this could be for you!

You must LOVE managing busy calendars and organising & protecting the time of this busy team, making proactive decisions and forward planning. The diaries are back-to-back, with changing priorities and they need a first-class Executive Assistant to keep their deal flow and projects on track. You will be relied upon heavily to ensure seamless support, and often finding solutions to seemingly impossible logistical needs, so this needs to be something you thrive in!

The deals that this team are managing involve some of the most cutting edge industry developments, and you will have communication with external stakeholders across the portfolio companies, investment banks, advisory firms, lawyers and many internal teams.

You must have a proactive and highly professional style and thrive in a very fast-paced, dynamic environment. This is one of the best EA teams you could join, highly valued for their contribution to the exceptional success of the business. 🌟

Main Duties

As an Executive Assistant, you'll be entrusted with high-level responsibility. The role supports a Senior Investment Director, a VP and an Associate.

• High level calendar management & inbox management
• Coordinating complex international and domestic travel itineraries across time zones
• Preparing accurate expense reports
• Creation of reports and presentations, when needed
• Gatekeeping and directing calls
• Managing priorities in line with deal flow and business needs
• Managing communication across global departments
• Special projects & support with event planning
• Partnering across business support teams globally to ensure cohesion and efficient processes
• Providing seamless coverage and backup support to fellow EAs

What We’re Looking For:

• Proven history of supporting busy teams in investment firms, investment banking or global consultancies
• Impeccable priority management & decision-making skills
• Exceptional written and verbal communication in German (fluent) & English (advanced)
• Proficient with Microsoft applications
• A commitment to outstanding customer service for internal and external stakeholders
• A collaborative mindset and a passion for continuous improvement
• Team player and helpful to colleagues at all levels

What's on Offer?

🌟40-hour contract, based in stunning modern offices Monday-Friday (with some flexibility to work from home when needed)

🌟Competitive salary & exceptional performance-related bonus

🌟Lunch & Wellness contributions

🌟Employer Pension contribution

🌟Team & Company events

🌟Learning & Development support

Fluent German & Advanced English / Client-facing Excellence

Hauser Recruiting is partnering with a global investment firm that is expanding their Reception team. This is for you if you love to help others, enjoy providing a brilliant level of customer service, and you light up a room with your warmth, polish, and professionalism!

🏛️ The Role

As the newest member of the Reception team, you’ll join two other colleagues to be responsible for the first impression of the firm, welcoming clients and guests with charm and efficiency. You'll handle the incoming email correspondence for the firm, and apply the same precision and style to your written communication. Beyond front-of-house duties, you’ll support Executive Assistants and the Office Manager by coordinating meeting logistics, managing office projects & supplies, and keeping conference rooms running seamlessly for small internal meetings and larger client events.

🌟 What You'll Bring

• Fluent in German and comfortable with advanced-level English
• Experienced in a similar office-based role (international firm), or 5* hospitality background
• Exceptionally well-presented, warm & professional style
• Energised by client interaction and team collaboration
• Skilled in handling meeting prep, catering, and AV equipment
• Confident in ordering supplies and maintaining a polished office environment
• Naturally positive and solution-oriented
• Calm under pressure
• Able to work between the hours of 8am-5pm or 9am-6pm on rotation

🏢 The Firm

Located in the heart of Frankfurt’s Bankenviertel, this global investment firm offers a modern and spacious working environment. With a reputation for outstanding benefits and a people-first culture, it’s a workplace where you'll help to set the positive office vibe and high standards.

💼 What’s Offered

• Competitive salary and bonus
• Wellness and travel benefits 
• Exceptional workplace culture
• Opportunities to grow and thrive in a truly international team

If you love creating exceptional first impressions and want to be part of a friendly, high-performing team — we’d love to hear from you. Interviews are ongoing!

Join a global boutique investment firm in the heart of Frankfurt's financial district. We are looking for a proactive and organised Office Assistant & Events Coordinator to support the day-to-day running of our client's Frankfurt office and assist with coordinating internal and external events.

What's on offer? This is a permanent role offering a highly competitive salary, performance-based bonus, and a comprehensive benefits package, including one day of home office per week, parking space, Deutschland Ticket, wellness perks, and regular company and team events.

This position is ideal for someone who enjoys providing administrative support, coordinating office activities, and helping create a welcoming and efficient workplace environment.

This will ideally suit a graduate who has some office-based work experience as Werkstudent:in, or who has worked as a team assistant / events assistant / marketing assistant and wishes to develop a broader skill set in events and office management.

🔍 What You Bring:

• Previous experience in an Office Assistant, Team Assistant, Administrative Assistant, or similar support role
• Experience within international financial services or professional services firms
• Degree educated or completion of relevant Ausbildung
• Fluent German and at least intermediate English skills (both essential)
• Strong organisational and communication skills
• Good knowledge of Microsoft Office applications
• A detail-oriented, proactive, and team-focused approach

🛠 Key Responsibilities:

Office Coordination

• Support the day-to-day administration & running of the Frankfurt office
• Assist with facilities management and manage relationships with external suppliers and service providers
• Support health & safety procedures and office compliance requirements
• Help organise workspace set-ups for new joiners
• Assist with invoice processing and tracking office-related expenses
• Provide general administrative support to the wider team, including HR administration

Events & Administrative Support

• Assist with the organisation of internal office events and team activities
• Support event planning in Germany & wider European destinations, venue bookings, catering arrangements, and attendee communications
• Help with travel bookings and accommodation arrangements where required
• Maintain event schedules and related administration
• Manage relationships with service providers

The Company

This is a fantastic opportunity to join one of the world's leading private equity firms with an incredible reputation. Under the guidance of an Operations Manager and wider operations team, this will help you to build a career in office operations.